Advantages of an online QuickBooks accountant for business

Are you a craftsman, a trader, a liberal or medical profession, an association, a Société Civiles Immobilière (SCI) or a non-professional Furnished Rental (LMNP)? Wondering what are the benefits of an online accountant? You are right ! Choosing the right accountant is essential in the development of an activity. To help you determine the right provider, we've selected the top 5 benefits that you won't find in a online accounting firm:

 

Top Advantages of Hire an online accountant:

1) Cost reduction:

Undoubtedly, the most important benefit of using an online accounting firm is the savings on fees. Indeed, just like banks, telecoms or any other online service, you save the costs generated by physical firms. On average over a year, you can save at least 30% on the fees of a traditional accounting firm.

2) Save time:

You no longer need to travel several kilometers to get to your local accountant. At an online accounting specialist, a dedicated expert is assigned to you. He is the one who manages and monitors your file to support you in your development. He becomes the referent to contact by phone or email as soon as you need him.

Note that a small number of online accountants, such as Team Exter, integrate the entry and allocation of your accounting documents into their offer. You will therefore not be asked to "get your hands dirty" or a financial surplus. You can thus concentrate on your activity without having to worry about administrative accounting procedures. An important point to check before signing your quote.

3) The transfer of accounting documents:

No need to send or transmit your accounting documents on paper. A private and secure online space, such as the Team Exter Box, allows you to dematerialize your items for the accountant. Some online players allow you from a smartphone application, such as Team Exter Mobile, to send your documents directly by photographing them with your mobile. A dematerialization that has a direct impact on the reduction of annual costs but also on the ecological footprint of his company.

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You understand, online accounting has undeniable advantages to focus on your core business. You can thus manage and pilot your business with confidence while having a clear vision of its financial health. We also recommend that you choose an online accountant registered with the Order of Chartered Accountants to ensure its quality.

Top Critical Success Factors for Restaurant Business

Today my Blog will be less “numbery” and show a bigger picture of critical success factors for restaurant owners. Below listed 5 restaurant success factors every restaurant must excel at in order to be successful. I hope it will be of value to you especially if you are just at the beginning of your restaurant adventure.

As stated by the MAC, a business accounting intelligence agency, there are fundamental success factors specific to restaurant industry. If you succeed in those factors you are guaranteed to have a very successful restaurant. Restaurant Accounting Services helps you in manage your Restaurant financial.

 

Top Restaurant Business success Factors

Access to niche markets

You don’t want to be a jack of all trades, or offer food that is already offered by the majority of restaurants in your area. Pick a distinct and unusual cuisine, and corner the market on that product, and cultural experience. Research is a critical success factor here for your niche choice, and it is vital to check what is currently trending. Always look outside your area for this – You live in a small city? Check what is trending in the nearest big city. You live in a big city? Check what is trending in the big cities of USA. It’s only a matter of time before people in your area will want to join those already sampling new flavors from the different cultures of the world.

Effective quality control

You must always strive for the best quality of service and product. Without the right systems in place it is easy to make a mistake. Remember – it only takes one bad experience to damage your reputation. How can you ensure that your service and food is of the highest quality possible? One critical success factor for restaurant quality control is the mystery shopper. Regularly have a “secret customer” come to your restaurant and report on the quality of the food and service and its consistency. Another critical success factor for restaurant quality is effective training for new staff. Job manuals are very important in every business. Not only will it ensure that tasks are performed to the same quality and effect no matter who is performing them, but it also gives you the flexibility to leave your business to others once it is set up. As a bonus, your employees will then have a reference if they are unsure on a practice or policy in the way your business is conducted.

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There are of course more factors that you could consider in order to have a successful restaurant. However, the critical success factors for restaurant business development described above are the most important. Make sure you are focusing on them and the future of your restaurant will be bright.

Steps for Improving Accounts Receivable Process

You need to set up procedures for accounts receivable if you extend credit to your customers. Account receivable arises when you allow customer to take immediate possession of a product or receive service in return for a promise to pay in future. In other words, this means you allow them to take possession of your products before they pay you.

If your business accepts credit cards, credit card company manages risk. But if customers are going to pay with cash or cheques, you must manage verification of payments and risk. X Trustworthy Source US Small Business Administration, US government agency, focuses on supporting small businesses. The Go to Source accounts receivable services includes setting up procedures for extending credit, generating invoices, maintaining records of payments due and payments receive, and performing accounting functions.

What Is an Accounts Receivable?

Its vital that you stay on top of your Accounts Receivable balances. This way, you can make sure that customers are reminded when payment due dates draw closer as well as follow up when payments are late.

If you are using Accounting software, you can run a weekly Accounts Receivable report to see which accounts are past due and which will soon be due. This can help you collect past due accounts. Proper Management of your Accounts Receivable balances is important.

Accounts Receivable For Business Owner

If you re new business owner, or have recently switched accounting methods from cash to accrual accounting, you may not be familiar with accounts receivable. Accounts receivable plays an active role in the accounting cycle.

Accounts receivable totals directly affect your net income since they are considered revenue, but subsequent collection of any receivables balances do not affect your retained earnings, since they are already part of your revenue total. In addition, accounts receivable is permanent account and is not affected by closing entries. Sending an invoice to your customers promptly helps to ensure that payment will be made promptly.

Send invoice immediately: Dont wait week before sending invoice. Once the purchase is complete, invoice should be completed as well.

Use accounting software If you can: One of the nice things about using accounting software is that once a sale is process, you can immediately invoice your customers.

Be sure terms are front and center on your invoice: If you expect payment in 30 days, be sure that note is prominently on the invoice. Remember, your customers ca pay you on time if they do know when payment is due. Note that sales tax is not included in this journal entry, because sales tax remittance is handled in a separate transaction. The easiest way to post customer payments is by accepting payments online. However, many people still have their customers remit payments through mail.

Read More :  Accounts Receivable Process: 8 Steps for Improving

Business Cash Flow Analysis : The Blood of Business Success

Business Cash Flow is certainly the lifeblood of your growing business even your business small or large size enterprise. In fact, it's what keeps you in business. To be a hit in business, you want to be ready to keep your finger on the heart beat of this lifeblood – it are often the difference between growing stronger in your niche or faltering and falling by the wayside. income must be monitored and forecasted at the initial beginning of the business or during the start-up phase, when the business sees a rise of sales, and when the economy is during a downturn. Simply put, cash flow management analysis are often a beneficial instrument for measuring your business’ activity.

Identifying Potential Business Land Mines

You can easily identify potential financial land mines which will set your business back by developing a income spreadsheet. There are computerized spreadsheet programs that you simply can use to make a income analysis, otherwise you can build your own employing a basic program like Excel. There also are templates which will be used for your income analysis that you simply simply populate with the proper figures. The income analysis tool that you simply prefer to use should be utilized then monitored regularly. Most business owners report doing a weekly analysis of their business’ income , but you'll choose a special schedule if you would like , like bi-weekly or monthly. The important thing is to be consistent and regular. As a business owner, you ought to fill out this analysis yourself, or you can hire an quickbooks accountant.

How to Prepare a Cash Flow Analysis ?

To begin preparing your cash flow analysis, start your spreadsheet by adding the cash-on-hand at the period’s beginning with the cash that's anticipated to be received from other sources. this may be a projected total of income, including receipt of assets and cash sales.

The next a part of the business cash flow analysis consists of money outlays, including expenses and other anticipated cash which will be spent by the business. Each significant cash outlay should have its own individual line on your spreadsheet. This includes lines for rent, inventory purchased, wages, salaries, taxes withheld or accounts payable, equipment purchased, benefits paid, sales, office supplies, advertising, equipment maintenance, fuel, cash dividends, debt payments, and so on. 

The formula for cash analysis is: beginning balance for the amount + income = ending balance. The ending balance will allow you to spot when and for a way much your income are going to be deficient, if at all. Identifying cash shortages and once they will occur will allow you to combat the matter and take steps to usher in additional cash to the business while halting the outflow of money wherever possible. If you discover that your business may experience a cash shortage when doing all of your income analysis, you'll take steps like posing for interim payments or deposits from clients, utilizing the utilization of a retainer if your business model involves it, and invoicing customers directly when a service is rendered or a sale is formed. Business Cash flow analysis is a valuable tool for all business owners and its necessary for the all the business.

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Bookkeeping Tips: Transfer MYOB to Quickbooks

Here’s another of our Bookkeeping Tips: How to transfer data from MYOB to Quickbooks

Kathy sent us an email: ” Hi. I’m located in the United States. I have a client who wants to transfer his books from MYOB to QuickBooks. I’ve had no luck finding a way to do it in the US. Can you do this? Would you take on a one-time job if I send you the backup file from MYOB, and finally, how much would you charge? His is a very tiny graphics design company; he can’t afford to pay too much, otherwise I would just re-enter everything for the last 15 months or so.”

It is possible to transfer from MYOB to Quickbooks, though not as straight forward as either company would have you believe.

The first point to consider is that the Australian versions of MYOB and Quickbooks are different from the USA versions. A basic difference is that our tax year runs 1 July – 30 June whereas the USA the fiscal year is from 1 October – 30 September apparently.

When transferring from MYOB to Quickbooks, you may consider the following:

1) You can transfer card files – suppliers customers etc very easily between MYOB and QuickBooks – ask us how if you don’t know

2) If you need detailed transactions recorded, i.e itemised invoices to be transferred, then that’s where the expense occurs

3) we suggest to clients that they start a new file on the new software at the beginning of the new financial year

4) If it’s only a small company with not much money then you could just do journal entries to get the balances up to date in the new file rather than re- enter all the previous data

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We’ve not found a cheaper way to do it – we’ve looked at this problem many times before

There is a software program that costs around US $400 – then the time taken to extract the data from MYOB into the software and extract out into Quickbooks – not worth the time/trouble based on the budget – for what result?

How often would your client need to refer back to their previous MYOB files? Do they own the MYOB software, in which case they could still have it if/when they needed to refer to them?

Why not just refer back to the hard copies as /when required?

A Guide to Accounts Receivable and Accounts Payable

What is Accounts Receivable?

Accounts receivables generally refer to the quantity owed to a corporation by its’ clients and creditors. Sales are often recorded within the sort of an invoice both paper and electronic. This invoice includes the entire amount of invoices, shipping costs (if applicable), taxes, payment terms, invoice number and original order number and outline of shipping goods.

Payment terms are extension dates given to the client supported credit terms set by the client and therefore the sales division when the first order is formed. This enables the client ample time to sell the products and pay the invoice. Payment terms generally speaking are 30 or 60 days counting on the agreement.

The assets department works closely with the bookkeeper to make daily and monthly sales reports. Invoices are considered assets and are want to calculate the general worth of the corporation by the controller. The assets department is liable for generating the aged accounts, reports and followers abreast of collecting overdue accounts.

Accounts Receivable services is a crucial a part of the corporate because it's the first resource for all the sales departments. It creates invoices, orders, shipping labels, picking slips and oversees that each one goods are shipped during a timely fashion. Essentially, it's the liaison between the sales, accounting and shipping departments. 

What is Accounts Payable?

Accounts Payable (A/P) are often roughly defined as a file or ledger account that records amounts owed to suppliers, contractors or individuals. An accounts payable clerk is liable for the weekly or monthly payment processing within a corporation. This included with such payments as; payroll, office supplies, merchandise and utilities.

The major portion of the work involves validating and processing invoices for payments, however; it does involve a couple of other processes.

Accounts Payable Services works closely with the shipping and buying departments so as to validate the supplier invoices to be paid. When a sale is formed by a corporation , a sale order is made with a singular identifier like a sale order (PO) number. This order records the date on which the initial order was made, expected arrival date of shipment, number of units purchased, cost per item and any shipping charges indicated by the supplier.This is a particularly useful tracking method for shipments coming into the corporate . If a shipment isn't received by the expected date, you'll be reminded to follow up with the supplier. Once the products have arrived, they typically accompany a packing slip or (bill of lading) attached to every box. This is what's employed by the shipper to verify what has actually been received.

All of our Certified QuickBooks bookkeepers are experts in Accounts Payable and Accounts Receivable Services and that we understand the importance of doing things during a timely and accurate fashion. accounts payable and receivable for business is very important task but if you are doing it by yourself, then you may miss the important task of the business and you can not focus on the business. So, Why would you pay a full time salary, you can outsource for therefore much less? Contact one among our experienced outsourcing bookkeeping companies today for all of your Complete Business & Individual accounting needs.

Year end tax planning - 2020: For individuals and owner-operators

The Year-End Tax Planning guide is primarily intended for individuals who have accumulated a certain amount of wealth or who own their business (large or small). It includes nine year-end tax planning checklists and several helpful information tables.

 

What's new?

Response to COVID-19 - introduction of wage subsidies (eg Canada Emergency Wage Subsidy) and benefits (eg Canada Economic Stimulus Benefit); extension of certain payment and production deadlines.

Employee stock options - proposed limits to restrict the beneficial treatment of stock options.

Provinces and territories

Response to COVID-19 - introduction of various incentives (eg, reimbursement of BC PST on certain machinery and equipment); extension of certain production deadlines

• Alberta - decrease from 11% to 10% on January 1, 2020 and to 8% on July 1, 2020
  
• Nova Scotia - down from 16% to 14% on April 1, 2020
• Quebec - decrease from 11.6% to 11.5% on January 1, 2020

Small Business Rates

• Nova Scotia - decrease from 3% to 2.5% on April 1, 2020
• Ontario - down from 3.5% to 3.2% on January 1, 2020
• Prince Edward Island - decrease from 3.5% to 3% on January 1, 2020 and to 2% on January 1, 2021
• Quebec - drop in the going rate from 6% to 5% on January 1, 2020 and to 4% on January 1, 2021; small business CCPCs M&T rate remains at 4%
• Yukon - Decrease in non-M&T and O&M rates from 2% and 1.5% to 0% respectively on January 1, 2021

Research and development (R&D) tax credits

Alberta - credits are eliminated for qualifying expenses incurred after December 31, 2019, but a new innovation and employment grant that supports R&D for SMEs will be available starting January 1, 2021

Quebec - the expenditure exclusion threshold applies only to the R&D salary tax credit for eligible expenditures incurred for a taxation year beginning after March 10, 2020

Yukon - lower corporate rate to 12% for qualifying expenses incurred in tax years ending after December 31, 2020

Beneficial ownership records

New (British Columbia, Manitoba, Prince Edward Island) and planned (Nova Scotia, Quebec and Saskatchewan) provincial requirements for private companies to maintain ownership records

Year end tax planning checklists

The assistance of your PwC advisor is essential to properly analyze the following year-end tax planning strategies. In addition to tax considerations, your financial plan should take into account investment philosophies, sound business practices, and motivational goals. Owner-operators must ensure that sufficient funds are retained to achieve business objectives; Given the uncertain economic conditions, cash flow management is particularly important.

 Year end tax planning tips

With December 31st just around the corner, now is a good time to review some tax return & preparation services that need to be in place before the end of the year.

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Pay Deductible or Creditable expenses before the end of the year

Certain expenses can only be deducted from taxable income or qualify for a tax credit if the amount is paid before the end of the calendar year. If you plan to pay an expense that is tax deductible or qualifying for a credit early next year, consider doing so before the end of the year to take advantage of the deduction or credit on the income tax return.